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GroupOffice Email Features

Best Alternative to Google Apps, Gmail, Outlook or Yahoo Email

GroupOffice Email Feature List

Features listed here are available for both Basic and Enhanced packages. The Enhanced package has some more powerful features.

  • Email Features
  • Reliable Feature Rich Email
  • Custom Mailbox Size
  • Storage Pool
  • Large Mailbox Size
  • Large Email & Attachments
  • Autoresponder & Away Message
  • Email Alias & Domain Alias
  • Email Retraining
  • Message Delivery Rules
  • Whitelist & Blacklist
  • Forwarders
  • User Extensions
  • Catch All Email Address
  • Mailing Lists
  • Search Folders and Labels
  • Backup
  • Email Archive Manager
  • Gateway Archive Manager
  • Live, Read Only IMAP Archive
  • Daily & Weekly Remote Backup
  • Connectivity
  • Multiple Webmail Clients
  • SMTP, POP3, IMAP
  • Easy Access from Anywhere
  • Easy Mobile Access
  • Synchronisation
  • Multi Device Synchronization
  • Complete Mobile Sync
  • Outlook Compatibility
  • Free Goodies
  • Free Web Hosting
  • Transfer
  • Free Email Migration
  • File Storage
  • Personal Cloud Drive
  • Server Features
  • Load Balanced Server
  • Easy to Use Control Panel
  • Collaboration
  • Shared Email Folders
  • Enhanced Email
  • Collaborate - Calendar, Contact, Task
  • Corporate Resource Allocation
  • Project & Ticket Management
  • PGP, GPG & S/MIME Encryption
  • Share & Edit Documents Online
  • Version Control
  • Private Label
  • Private Label Control Panel
  • Brandable Control Panel
  • Security
  • Advanced Spam and Virus Filtering
  • Two Factor Authentication
  • SSL / TLS Encryption
  • Privacy
  • No Ads or Data Mining
  • Support
  • True 24/7/365 Expert Support
  • Online Knowledgebase
  • 24/7 Proactive Monitoring
  • Guarantee
  • 99.9% Uptime SLA
  • 45 Day Money Back Guarantee

Live, Read Only Email Archive

Archive Manager

You can quickly restore an email using the Archive Manager. Each user has an Archive in their account that holds a live, read-only copy of all the email messages and folders of the previous 30 days. Every folder, every message, the way you stored it. The Archive folder is accessible via IMAP and User Control Panel,

Gateway Archive Manager

The Gateway Archive Manager stores every incoming email, including Spam, before they are delivered to your Inbox. Sometimes after the server receives a message, it gets deleted by a filter or for other reasons before they are delivered to you. You can use the Gateway Archive Manager to browse your incoming mail history, day by day, for the past 30 days.

Archive Manager

Personal Cloud Drive

Free OwnCloud File Storage

Each user receives up to 15 GB of ownCloud storage space as his personal webdrive to store and share files and attachments. Data on the webdrive can be shared with other users and it also allows for document editing & version control.

In the AfterLogic Webmail Client, the ownCloud file storage is seamlessly integrated within the webmail. You can send files saved in ownCloud directly from the webmail interface, by attaching files or by sharing and inserting links into an email.

You can also save received attachments directly to ownCloud, or manage your ownCloud files from a separate tab in Afterlogic webmail.

Multiple Webmail Clients

Webmail allows you to access your email from any device that has an internet connection through a web browser such as Chrome, Firefox, Opere, Edge, Internet Explorer, etc. We provide several Webmail clients for the end users and each administrator can decide which one they prefer. Each webmail is equipped with AJAX interface, rich HTML editor, multilingual support, shared calendars, address book, tasks, and calDAV.

AfterLogic Webmail Client

We recommend Afterlogic for the Basic Email services, which has a powerful AJAX interface for faster access to your emails. Other features include:

  • Multiple IMAP accounts per user
  • Optimized for mobile interface, small screens and touch input
  • Single and recurring events, reminders
  • Events, reminders integrated into email, contacts, and calendar
  • Multilingual support for folders, emails, attachments
  • Branding with your logo
  • Mail filters, autoresponder, autoforward
  • Integrated with cloud drive and file sharing
  • Attach files into your email directly from cloud drive
  • Save files and attachments to your cloud drive from email
AfterLogic Webmail Client
Atmail Webmail Client
Alternative Webmail Clients

We support multiple webmail clients for the end users, and each administrator can decide which one they prefer. You can test all of them before you choose your favorite. Webmails don't need additional setup, and you can access them from anywhere, on any computer or device, without installing any application or software.

Supported webmails for Basic Email are AfterLogic, atMail, RoundCube, and Horde. For Enhanced email accounts, you can use GroupOffice with extra features for collaboration or any of the Basic webmails.

  • Afterlogic
  • atMail 7
  • Horde
  • RoundCube
GroupOffice Webmail for Enhanced Email

Although you can use any webmail from above, GroupOffice Webmail is the only webmail compatible with our Enhanced Email services. It has a modern AJAX interface and supports full GroupWare capabilities - Shared Calendars, Contacts, Tasks, CalDAV, and more.

Our professional, modern looking webmail client is lightning fast. It helps you organize your data better and share it with your co-workers. It is fully featured with email, calendar, contacts, tasks, notes, and collaboration tools like appointments, shared calendars, files or folders sharing.

GroupOffice Webmail Client

GroupOffice Basic Email Features

Speed and Reliability

Our entire infrastructure is designed to ensure the optimal performance of your email. Our high speed redundant servers will always deliver your messages within fractions of a second and provide a clear track record at each step of the way. Each service is load-balanced and redundant to ensure 100% uptime.

Two Factor Authentication

You can enable Two Factor Authentication across Webmail, SMTP, POP, and IMAP. Two Factor Authentication, or 2FA, adds an extra layer of security to your login procedure. Without 2FA, you only need your username and password to log in. The password is your single factor of authentication. 2FA adds an extra step to this procedure so that no one can log into your account even when your password is compromised.

Simple, Easy to Use Custom Control Panel

We provide a fully featured, easy to use Custom Control Panel where you can customize forwards, aliases, autoresponders and away messages, delivery rules, and restore deleted emails. Many more functions are available.

Outlook Compatibility

Synchronize Emails, Calendars, Contacts using ActiveSync with Outlook and your mobile devices. Basic packages support email synchronization only.

Autoresponder & Away Message

The autoresponder can automatically reply to the emails you receive. You can set a custom message and attachment to be sent in the auto reply. You can use this to automatically reply with brochures to requests sent to [email protected], or with forms for emails sent to [email protected] You can also automatically send an ‘away message’ when you are not available or out of office.

Email Alias

Aliases are virtual valid email addresses attached to a real mailbox. For example, if you need three email addresses and have only one - [email protected], you can create two aliases - [email protected] and [email protected] Emails sent to these aliases will be stored in [email protected] mailbox. This way, you do not have to maintain multiple mailboxes. You can even send emails using aliases.

Email Domain Alias

Instead of using multiple mailboxes for multiple domains, you can use one mailbox per user per domain by setting up all other domains as Email Domain Aliases. Every email account, alias, or list that you create within your main domain will automatically be valid for all the defined alias domains. Whenever someone emails [email protected], the email will be delivered to [email protected], and Joe only has to check one mailbox.

Shared Email Folders

You can easily share the contents of any email folder under your mailbox with anyone within your organization. You can grant specific access to your email folders and decide which user can view which folder and if they can modify it or not. Shared Email Folders are accessible from your webmail and email client (e.g., Outlook) through IMAP.

No Ads or Data Mining

Own your mailbox content and discard the ads. Our webmails are completely ad free, and your email data is private. We do not scan for keywords (or mine data) for marketing purposes. Our Privacy Policy protects your mailbox content, and your personal data will never be mined.

Message Delivery Rules

Redirect incoming messages to specific folders or other email accounts based on user-defined rules. With Incoming Filtering Rules, you can redirect incoming email messages based on certain criteria: From, To, CC, Subject, Size, List Id, etc. Messages can be redirected to specific folders within each mailbox or can be sent to other email accounts.

Whitelist & Blacklist

You can whitelist any email address, domain, or IP address to make sure you will never miss an email from that sender. Or you can blacklist it to be sure their email will be blocked and will go straight to your Spam folder.

Forwarders

With Forwarders, you can choose to send a copy of all your incoming messages to another account while also optionally maintaining the local delivery of the messages.

User Extensions (Disposable Email Addresses)

You can create disposable addresses using User Extensions. Extensions take the form [email protected] and can either be defined by the user or left as wild cards. They can also be very useful to address someone in particular when dealing with shared mailboxes. For example, a support team can have the address [email protected], but an individual user from the team can use [email protected] as his address.

Catch All Email Address

The catch all email address receives all emails sent to an invalid or non-existent email address and can redirect them to another mailbox. For example, if someone sends an email to [email protected] and [email protected] does not exist, then the Catch All Email Address will receive the email. If you do not have catch all enabled, any email sent to an invalid address will get bounced.

Mailing Lists

Lists allow you to create distribution groups of users within your organization. You can put multiple email addresses in a list and assign a single email address to send emails to everyone on the list. When an email is sent to a list, everyone on that list will receive it. You can also set who can post to a list. Emails sent to a list can be distributed simultaneously or in a round-robin fashion to everyone on that list. It is highly useful to distribute incoming notices to all employees of the company at the same time.

Search Folders & Labels

The Search Folder allows you to group email messages based on certain criteria and put them in virtual folders or labels. It does not create duplicates of your emails, only lets you view them in groups. You can, for example, create a search folder named ‘john’ that shows all the messages from 'John Doe'. Whenever you click on 'john', you can view all the emails from John in one place, without any extra effort. It is accessible from webmail and email client (e.g. Outlook) through IMAP.

SMTP, POP3, IMAP

SMTP, POP3, IMAP are connection protocols that an email client (Outlook, Webmail, etc.) uses when it connects to a mail server. We offer extremely fast SMTP, POP3, and feature rich IMAP on a variety of ports with or without SSL/TLS encryption. Each service is load balanced and redundant. The SMTP daemon is fully compatible with RFC 5321. We use the latest stable version of Dovecot as our POP3 & IMAP daemon. It is the most advanced IMAP daemon with full support for the IDLE command.

SSL & TLS Encryption

SSL/TLS is used to encrypt communication or connection between your email client (Outlook, Webmail, etc.) and the mail server to increase security. This also removes any limitation for you from any ISP port blocking. We support both SSL & TLS encryption for SMTP, POP3, IMAP4, and Webmail. All of our services are secured with 256 bit encryption.

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